FYI - Planning for Casual Employees
Both % in Key and Hourly (For % in Key, it calculates the correct cost and hours, for Hourly, this calculates the hours in the Workable Hours Grid.)
· Casual Staff who are planned to work 999 hours or less in FY2014.
o NOTE: By default, Casual FTE's are 1.0 in the Plan Employee Salaries Grid and all Work Time defaults to 85%. You can better estimate their costs by:
· Plan Employee Salary Grid
o Casual Employee’s FTE is 100%
· Employee Allocation Grid
o Assign the employee to the appropriate account key(s)
o You may need to use “Add Row Copy” if the employee has no planned keys
· Employee Assumptions Grid
o Set the Casual Employee’s PLANNED Work Time to appropriate level – SEE BELOW
o Set the Start Date for Work Time change to 10/1/2013 or as applicable
o Set the End Date for Work Time change 9/30/2014 or as applicable
NOTE - Dates for Work Time adjustment are necessary
Approximate Hours Planned | Work Time | Enter Begin and End Dates or as Applicable | |
1000 | 48% | from 10/1/2013 thru 9/30/2014 | |
750 | 36% | from 10/1/2013 thru 9/30/2014 | |
500 | 24% | from 10/1/2013 thru 9/30/2014 | |
250 | 12% | from 10/1/2013 thru 9/30/2014 | |
100 | 5% | from 10/1/2013 thru 9/30/2014 | |
50 | 2% | from 10/1/2013 thru 9/30/2014 |
Casual Staff or Staff on Leave who are NOT PLANNED to work at all in FY2014, but who should remain active:*
· Employee Assumptions Grid
o Set the employee’s PLANNED Work Time to "0%"
o Set the Start Date for Work Time change to 10/1/2013 or as applicable
o Set the End Date for Work Time change 9/30/2014 or as applicable
o NOTE - Dates for Work Time adjustment are necessary
* If you have casual staff listed as “Unassigned” in the Unassigned Employee Report who are no longer active and will not work again, contact HR about removing them via Official Termination, otherwise they keep showing up as someone you need to check or fix.