NSF required in FY2014 that UCAR’s rate methodology change from a fixed rate with carry forward to a provisional and final rate. Provisional indirect rates are applied in the accounting system during the fiscal year. After year end, final rates are calculated based on audited actual revenues and expenses and re-applied to award expenses, thereby recalculating indirect charges. In an effort to estimate UCAR’s final indirect cost rate and impact, interim rates will be calculated and applied internally in the Corporate Performance Management (CPM) tool on a quarterly basis for planning purposes.
Throughout the fiscal year as we plan with interim rates, IFAS, as well as any ART and some BI reports, which rely on IFAS indirect calculations and resulting Funds Available, will become less meaningful. However, the interim rates will be applied in the CPM tools for the intentions of planning and forecasting expenses and estimating funds available and are available via Cognos BI and FAB / UI.
This new report uses the Interim Rates or IR rates. The Interim Rates default to the Provisional Rates until such time as interim rate changes are approved and applied in CPM. So rates in this report will remain accurate for planning and estimating where accounts and projects will be at year end.
Snapshot vs. Regular
Snapshot Version – All information is frozen as of a selected month end. (*** User Defined Attributes of PoP and Notes are NOT frozen at this time. ***) This STATIC version is used for most reporting because the forecast and funds available remain the same.
Regular Version (Working Plan is CPM Real Time) – All IFAS Budget and Incurred Actuals information is frozen as of the latest month end. This version does reflect current updates and changes in FAB / UI to the Working Plan, Expected Funds and User Defined Attributes as well as shows only current open encumbrances. “CPM” Real Time means FAB / UI info is updated immediately or on the hour and open encumbrance info is as of yesterday in IFAS. This REAL TIME version is used by administrators to see the impact of changes in FAB / UI to the Forecast.
Summary vs. Detail
Summary Version - Summarizes data for selected keys, below the summary, either provides a drill down to report detail for each key selected in the Electronic Version, or lists report detail key by key for each key selected in the Printable Version. (This can be meaningful for a single contract or project, but the summary section may be strange for unrelated accounts.)
Detail Version - shows report detail key by key for each key selected. (This runs much like the current ABS Report.)
Printable vs. Electronic
Printable Version - set up to be converted and distributed at PDF files or printed PDF's. The PDF files do not include the drill down features. (This is what we will be using for report distribution, at least through February and March, or until the report distribution tool is tested and finalized.)
Electronic Version – reports not labeled “Printable” are set up to view on-line with full drill down and drill through features. (These are designed for automated distribution as well administrative use running and viewing directly in BI)
